Settle Inventories Privacy Policy

Website: www.settleinventories.co.uk

Introduction

Settle Inventories (“we”, “our”, or “us”) is committed to protecting your personal data. This privacy policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our property inventory services. We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

What Information We Collect

We may collect the following types of personal data:

• Identity Data – name, title, contact person details
• Contact Data – address, email address, phone number
• Property Information – details of the property being inspected or inventoried
• Tenant/Landlord Information – names and relevant contact      information
• Payment and Transaction Data – if applicable
• Technical Data – IP address, browser type, operating system (via cookies)

How We Collect Your Data

We collect data in the following ways:

• Directly from you when you fill in forms, book a service, or contact us
• From landlords, agents, or tenants as part of service delivery
• Automatically through cookies and analytics tools when you use our website
• 
  

How We Use Your Data

We use your data to:

• Provide and manage our inventory services
• Communicate with you about bookings or reports
• Maintain records for legal or business purposes
• Improve our services and website performance
• Comply with legal obligations

Lawful Basis for Processing

We process your data under one or more of the following lawful bases:

• Contract – to fulfil our agreement with you
• Legal Obligation – where required by law
• Legitimate Interests – to operate and improve our services
• Consent – where you’ve explicitly agreed (e.g., marketing)

Sharing Your Data

We do not sell your data. We may share your information with:

• Third-party service providers (e.g., IT support, payment processors)
• Letting agents, landlords, or tenants where necessary
• Legal or regulatory authorities if required by law

All third parties are required to respect the confidentiality and security of your data.

Data Retention

We retain your personal data only for as long as necessary for the purposes for which it was collected, including legal, accounting, or reporting requirements (usually up to 6 years for service records).

Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict certain data processing
• Data portability
• Withdraw consent (where applicable)

To exercise any of these rights, contact us at contact@settleinventories.co.uk

Data Security

We implement appropriate technical and organisational measures to secure your data against loss, misuse, or unauthorised access.

Cookies

Our website uses cookies to enhance your experience. You can manage or disable cookies through your browser settings. For more details, see our [Cookie Policy].

Changes to This Policy

We may update this privacy policy from time to time. The latest version will always be posted on our website with the effective date.

Contact Us

If you have any questions or concerns about this policy or your data, please contact:

Settle Inventories
Email: contact@settleinventories.co.uk
Website: www.settleinventories.co.uk

Effective Date: 1st march 2025